SPECIAL EVENT PLANNING GUIDE: Information to assist you in the completion of your Citywide Special Event Permit Application

SPECIAL EVENT PLANNING GUIDE Information to assist you in the completion of your Citywide Special Event Permit Application TABLE OF CONTENTS Applying for a Citywide Special Event Permit................................................................................. 5 Citywide Special Event Permit Process ......................................................................................... 13 Special Event Related Permits ...................................................................................................... 16 Host Organization ......................................................................................................................... 23 Event Summary............................................................................................................................. 25 Event Infrastructure—Stages, Tents and Canopies...................................................................... 32 Stages ..................................................................................................................................... 32 Tents/Canopies....................................................................................................................... 32 Event Infrastructure—Food Preparation, Tables and Seating...................................................... 35 Food Preparation.................................................................................................................... 35 Portable Cooking.................................................................................................................... 35 Tables/Seating........................................................................................................................ 39 Infrastructure—Restrooms and Sinks........................................................................................... 40 Restrooms .............................................................................................................................. 40 Sinks ........................................................................................................................................ 41 Event Infrastructure—Recycling and Trash.................................................................................. 42 Recycling ................................................................................................................................. 42 Trash....................................................................................................................................... 43 ______________________________________________________________________________ City of San Diego 2 Special Event Planning Guide OSE 1.2 Event Infrastructure—Safety Equipment and Fencing................................................................. 45 Safety Equipment ................................................................................................................... 45 Fencing ................................................................................................................................... 51 Event Infrastructure—Power Distribution.................................................................................... 52 Event Infrastructure—Storm Water Management....................................................................... 56 Event Infrastructure—Constructed Components ......................................................................... 60 Operational Plan—Security........................................................................................................... 62 Private Security Company Requirements .............................................................................. 63 Use of Volunteers................................................................................................................... 64 First Amendment Activity....................................................................................................... 65 Illegal Vending........................................................................................................................ 65 Operational Plan—Alcohol Management..................................................................................... 66 Beer Gardens.......................................................................................................................... 66 Permit Conditions................................................................................................................... 68 Operational Plan—Medical........................................................................................................... 71 Operational Plan—Transportation and Street Closures............................................................... 73 Transportation Plan................................................................................................................ 73 Street Closure and Reopening................................................................................................ 74 Operational Plan—Décor and Special Effects............................................................................... 77 Operational Plan—Event Activities............................................................................................... 79 ______________________________________________________________________________ City of San Diego 3 Special Event Planning Guide OSE 1.2 Event Activities....................................................................................................................... 79 Operational Plan—Performances................................................................................................. 83 Operational Plan—Accessibility.................................................................................................... 85 Site Plan/Route Map..................................................................................................................... 89 Community Outreach.................................................................................................................... 92 Insurance Requirements............................................................................................................... 96 Summary of Requirements .................................................................................................... 97 Required Signatures and Submission of Permit Application ................................................. 99 Affidavit of Application and Indemnification.............................................................................. 100 ______________________________________________________________________________ City of San Diego 4 Special Event Planning Guide OSE 1.2 APPLYING FOR A CITYWIDE SPECIAL EVENT PERMIT San Diego is a city that celebrates special events. From major conventions and international sporting events to community-based festivals, parades and athletic activities, the City of San Diego is proud to host thousands of events each year. It is our goal to enhance the vitality, quality of life, and economic prosperity of San Diego through the support of special events in San Diego. The following information has been developed to guide you through the Citywide Special Event Permit Process and to provide you with guidelines and requirements associated with special event management in the City of San Diego. As you read through the Planning Guide and complete the Citywide Special Event Permit Application, please be aware that these documents have been developed to address a wide span of event types and elements. You need only provide information to us about the elements of event planning that relate to your particular special event. On behalf of the City of San Diego thank you for contributing to the spirit and vitality of our community through the presentation of your event. Citywide Special Event Permit Application You can obtain a Citywide Special Event Permit Application from the City of San Diego’s website at www.sandiego.gov/specialevents. Events or organized activities for 75 or more people that involve street closures or include event components requiring the coordination of a number of city departments or other agencies such as the use of alcohol, on-site cooking, food sales, or large-scale temporary structures typically are reviewed through the Citywide Special Event Permit Process. Examples include festivals, parades, runs/walks, farmer’s markets and other planned group activities. ______________________________________________________________________________ City of San Diego 5 Special Event Planning Guide OSE 1.2 ... - tailieumienphi.vn