Internship activity log: Practice of exporting freezing shrimps at Hanoi seaproducts import and export JSC

FOREIGN TRADE UNIVERSITY FACULTY OF ECONOMICS AND INTERNATIONAL BUSINESS --------***--------- INTERNSHIP ACTIVITY LOG PRACTICE OF EXPORTING FREEZING SHRIMPS AT HANOI SEAPRODUCTS IMPORT AND EXPORT JSC. Full name : Nguyễn Thị Hoa Student ID: 1111150153 Class : A30 (High – quality program) Instructor : Cao Thị Hồng Vinh (MA) Hanoi, July 2014 2 Before Internship: Changing In the first place, I intended to do internship in my current company where I am working as a teaching assistant. But then I changed my mind because it is an educational company. I decided to do internship in an import-export company as my major in university. However, it was too late for applying into any company. Then I had the idea of coming directly to an import-export company in Huynh Thuc Khang Street where I often passed by on the way to school. It was a big and classic company with not very large working rooms. It is the head office of the company. The products are processed in factories located in other places. I felt strange and scary. I went to administrative and organizational department asking for doing internship. But they said that they don’t need students. Then I went to other department but they all show unwelcome attitude. I thought I should give up and come back to my current working company, but where my report goes to? I believed that if I show my attempt, they would accept me. And finally it did happen when I went directly to Vice Director of the company asking for permission. He asked me two times that how I knew about his company and I told him the truth that it is on the way to my university, and asked who introduced me to this company, I said no one. Then he gave me permission and I am allowed to come to his company as an assistant in import-export trading department 2 from July 7th . 3 1. Week 1 (07/07 – 13/07) Targets in the first week (7/7 – 13/7) - Learn about the history, business area, business scale of the company - Make friends with staff of the company - Learn about the supplier of the company - Learn about the customers, how to get new customers and maintain relationship with current customers. - Investigate the document set and make comparisons with theory. Week 1 (07/07 – 13/07) Date Content Met company’s staff Met Director again 07/07/2014 Mr.Cuong is responsible for instructing me. He introduced briefly about Seaprodex Hanoi for me. Came early to do cleaning and prepare water Read documents about Seaprodex Hanoi, the establishment year as a separate legal entity. At first, it was a part of Seaprodex Vietnam. Then, due to the increasing scale, it was separated as another 09/07/2014 10/07/2014 company with more than half of the capital is from Seaprodex Vietnam. Read documents about main business areas and main suppliers of the company. Looked into the way other people working, helped them to get documents from photocopy Knew how to use printer, photocopier and fax machine. Saw the real documents set, compared with the theories learned at 4 school. Had lunch with other people in the company and had closer relationship with them Read documents about the company in the recent years. Gains and Experiences - Reached the target of brief understanding of the company - Knew almost all people in Seaprodex and began to understand business culture. In Seaprodex, there are three import-export trading departments. Department number 1 and department 2 are responsible for exporting transactions while department number 3 is responsible for importing transactions. Department 1 has 21 people, department 2 where I did internship just has 6 people and the department 3 has 8 people. The head of department 2 is Ms. Son. She has more than 30 years in doing international business. However, she did not always take care of the daily transaction but the other staff. She stayed in the room and kept working. She was quite busy calling and answering the phone. I observed her and other people in the room working. There were a lot of phone calls coming. It seemed that everybody was busy. But I like that because it was like a professional working environment! She often asks for advice of Ms.Hai who also has long experience in this area. Those two women often take care of the assignments from managers, for example the situation of workers and procession in Xuan Thuy factory, than daily transactions. Mr.Cuong, Mr.Manh and Mr. Long and Ms.Lan are responsible for those transactions, documents and other stuff. Administrative organizational department has four people. This department, I think, is very bureaucratic. I knew it because in the last days interning there when I need to ask for some documents. Mr.Le Van Toan who allowed me to do internship there is the most admirable person. He is not always in his room but whenever I saw him, he always does 5 “something with papers”, not as some other people. I talked to him sometimes. Although he is director of Seaprodex Hanoi, he has never neglected me or showed any signals that made me feel sad and separate. Sometimes, people refuse to do if they do not have direct benefits. And I don’t know any of them before, it happened to me. From this internship, I realized how important relationship is in Vietnam. - Knew the customs formalities document set, document set to get money from the bank: its contents and made comparisons. The document set is relatively similar to what I have learned at school except the export license and some special documents for exporting seafood because all export-import companies have to get the export-import licenses when they registered for establishment. Then they don’t need to get it anymore except they want to expand their export-import products. About the special documents, they are health certificate and microbiological report and analysis issued by NAFIQAD. Seaprodex often has products analyzed by “Phòng thử nghiệm Trạm kiểm định chất lượng Nông lâm thủy sản – Chi cục Quản lý Chất lượng Nông lâm sản và Thủy sản Hà Nội”. But I am not allowed to go there. - Knew how to scan documents. - Have not had thorough investigation on the Contract 2. Week 2 (14/07/2014 -21/07/2014) Targets in Week 2 - Investigate types of Contract - Well complete the tasks assigned ... - tailieumienphi.vn